5 Tools That Can Replace Email for Business Communication

Email is considered a useful and somewhat formal tool for business communications. However, it is easy to mess things up when using email if you aren’t super organized. There are a lot of companies aiming to solve this and they have been successful. The following tools are set to change the attitudes towards email at work by enabling group collaboration and transparency. They have the potential to replace it as a crucial business instrument in the modern business climate.

We take a look at 5 such tools that businesses are using to stay connected with their teams and collaborate seamlessly with each other without missing any crucial beats.



Slack is a perfect substitute for email because not only is it easily customizable and maintained, the work interactions (discussions) are automatically archived and searchable via a good search engine. It offers radical transparency. It is also easily accessible from nearly all devices (thanks to its multiplatform apps) so that makes working easier. Slack serves as a replacement for personal meetings, instant messaging and of course, email. Many companies across a range of industries use it as a means of work communication and it has managed to make customers of top Fortune 500 companies like Comcast and Walmart.



It is the leading enterprise-mobile messaging and collaboration platform which enables work conversations. It is superior to email because of its security and dependability. 25% of the Fortune 500 companies use Convo and consider its newsfeed format, chat and file upload through Box.net an effective way to have focused discussions. It has desktop, web as well as Mobile apps which gives the user the access to office in their pocket. With a sleek design and interface, 400+ integrations and security via encryption, it is on its way to become the best workplace collaboration software.



Yammer has helped 200,000 leading companies – including 85% of the Fortune 500 – on incorporating social platforms as part of their business communication. An enterprise social network which was initially a Twitter clone for the corporate world, it has expanded to help collaborate and engage, enabling sharing of ideas to make quicker decisions. Yammer also has an application platform to build new applications. It also enables open communication (yammer conversations can be opened within office documents and relevant conversations are accessible), file collaboration and project organization. Further, its mobile app allows ease of participation.



Redbooth is an online platform which allows team and task management in real-time. It is used by Fortune 500 companies all over the world to keep teams in-sync. Redbooth offers ease of use especially after integration with SharePoint online. While collaborating and communicating inside of Redbooth, SharePoint documents can be attached and Box.net is used for secure collaborations. It has an Outlook plug-in which reduces reliance on email. It also utilizes an enterprise-grade security, audit and identity management while effectively integrating online communication and traditional project management.



Chatter is another tool used by 50% of the Fortune 500 companies for business collaboration. It is part of the Salesforce Platform and is an enterprise social network which allows businesses to combine social with the business processes and stay relevant with their employees. It allows sharing of files and data with experts across the organization, providing effective communication. Best of all, it offers the option of direct feedback from customers and creation of polls to test new ideas so it goes beyond the internal communication and accelerates innovation.

The changing business culture requires swift simultaneous collaboration within the company and these enterprise networks and softwares do a better job of facilitating internal communication than traditional emails.

  • CONVO recently laid off 3 of my friends (employed in previous 6-8 months) – here at ISB. Reason? Funding finished!

  • Not considering Cisco Spark is somehow strange and not the best proof of a good research.

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