How to Use your Gmail like a Professional | Signature, Trademarks and More

Gmail is a popular email client for both professional and personal use all around the world. Nowadays, you will find rarely anyone without a Gmail account. It is the best option for professionals to communicate with their clients and/or co-workers. There are various features in Gmail that you might have already used. How about finding new features, to enhance your email experience? Which bring us to the topic of this article: How to use your Gmail like a professional?

Not only will you learn how to add signature and trademarks in your email, but also learn to make your inbox more streamlined. So, without wasting any time, let’s get straight to the point.

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How to Use your Gmail like a Professional | Signature and Trademarks

You might send dozens of emails to prospective clients or other contacts every day. Then why not add signature and trademark to give your email a more professional look. How to do it? Simply follow the given instructions.

Open your Gmail account.
Click on the settings icon.

After that, click on “see all settings”.

Under the General tab, you will see the “signature” option. Click on “create new”.

Enter the name of the signature and click create.

Once the signature has been created, write your full name, designation, company name etc.
After entering the information, click on the “insert image” icon to add the trademark or logo of your company or product.

Upload the image from your Google Drive, device or through a web link.

Once the image is uploaded, adjust its image size and align it with your text.
Finally, save the changes to complete the process.

Signature and trademark give a professional look to your mail when you send it to someone.

To make your Gmail more professional, you need to organize your inbox as well. Thanks to google, we have tons of personalization options in Gmail to improve our mailing experience.

How to Organize your Gmail

There are many options in the settings that allow us to change the email viewing experience. You can choose a theme, your inbox type, density etc. How it can be done? Read the following instructions.

Go to your Gmail account.
Click on the settings icon.
From the quick settings, you can change the theme, density and inbox type.

Under the inbox type, you can select which mail will appear first among the important, unread or default etc. You can select any of the options that you find suitable.

These are some basic inbox settings. However, there are some additional settings as well that allow the users to organize their Gmail. You can add filters, labels and schedule mails as well, for a smart use of Gmail.

How to Add Labels and Filters in Gmail

To add filters and labels, you must follow the given instructions.

Open your Gmail account.
Go to its settings.

On the next screen, you will see the “filter and blocked addresses” option. Click on it.
Now click on ‘create a new filter’.

After that, you can specify what gets filtered – options include subject, an email with specific words, an email with attachments or an email from a particular sender. For example, all emails from or to ProPakistani can be filtered.
Once you have defined what gets filtered, it’s time to decide what the action will be.
Click on ‘create’ and tell google to automatically mark those emails as important or delete them or place a label to them.

After creating the filter, go to label option and organize your inbox.
Applying a label to an email chain will place it alongside all other messages with the same label. This makes it easy for people to view related messages in one place.